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Frequently Asked Questions

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Frequently Asked Questions

Registration & Fees

  • When and where is Safety 2023?
    Safety 2023 will be held June 5-7, 2023.The professional development conference and exposition will be presented at the Henry B. González Convention Center in San Antonio, TX.
  • How much is registration and what does it include?

    The early rate for ASSP members to attend is $729; $929 for nonmembers. Please review all rates and registration deadlines on our registration page.

    You will be able to select from more than 200 concurrent and flash sessions and will earn 1.5 continuing education units (CEUs). As an attendee, you will also receive a lunch voucher that you can use all three days of the event at various food stations throughout the convention center.

  • Will there be an online conference this year?
    Our 2023 annual conference will not include a virtual component. We offer a wide range of other virtual/online educational opportunities, including SafetyFOCUS, online courses and webinars throughout the year. Check out assp.org for upcoming opportunities.
  • Will there be an early bird date?
    Yes, super early rates are available through March 16. Visit our registration page to see all registration fees and deadlines.
  • Will there be expo-only passes?
    Yes. You will be able to purchase expo-only passes in advance of the event. The $279 fee provides three-day access to the expo, but does not include admittance to education sessions or lunch vouchers.
  • How do I get my badge?
    Prior to the conference, we will send your badge barcode to the e-mail address you provided when you registered. In San Antonio, please go to a registration kiosk to scan your barcode and print your badge. Please note: By registering and attending this event, you voluntarily accept all risks related to exposure from communicable disease and agree to not hold ASSP or its representatives liable for any illness or injury. You also agree to follow all safety and health protocols implemented by ASSP at the time of the event and to adhere to our Code of Professional Conduct.
  • How soon after the conference will my transcript be updated/available?
    Your transcript reflecting the CEUs you earned during the conference will be available in your My ASSP account within 7 to 10 business days.
  • What is the cancellation policy?

    Need to substitute one person for another? Please submit substitutions by May 30, 2023, to customerservice@assp.org. If pricing has changed, you will be charged or refunded the difference. After May 30, 2023, a $75 substitution fee will apply.

    ASSP will grant full refunds to cancellation requests received by May 23, 2023, via e-mail to customerservice@assp.org. We will assess the following fees to cancellations received via e-mail between May 24 and May 30, 2023: Conference $200; Pre- and/or post-conference courses: $150/course. Cancellations requested after May 30, 2023, will forfeit refunds in their entirety.

Health & Safety Plan FAQs

  • What safety and health protocols will be in place to protect people who attend in person?
    The Safety 2023 safety plan includes a range of protective measures designed to safeguard the health and safety of all conference attendees, exhibitors and ASSP staff. All individuals who attend the in-person conference in San Antonio will be required to follow established safety and health protocols. Please note that attending an in-person event presents an inherent risk of exposure to communicable disease. By attending this event, you voluntarily accept all risks related to exposure from communicable disease and agree to not hold ASSP or its representatives liable for any illness or injury. You agree to follow all safety issued by ASSP. For the full attendance guide, please visit our On-Site Health and Safety plan page.

Travel & Lodging FAQs

  • How do I make my hotel reservations?

    We are partnering with onPeak to secure discounted rates at a selection of San Antonio hotels. onPeak is our only hotel provider and we encourage you to book through them for the best selection and price. To make your reservations, please visit the Accommodations page.

    Please note that no other third-party companies offering hotel assistance are endorsed by ASSP. Entering into financial agreements with these companies can have costly consequences that are not protected by event management.

  • Do you have any safety guidance for travelers?

    We encourage you to review CDC’s current guidance on domestic travel. CDC's guidance addresses vaccinations, face coverings, physical distancing and testing. If you are experiencing any symptoms of COVID-19, or do not feel well, please do not travel.

  • Can international attendees come to the in-person conference?

    International attendees are welcome to attend Safety 2023 in San Antonio. All international travelers must meet the COVID-19 requirements established by the Centers for Disease Control for all air passengers arriving in the U.S. You can also check the U.S. Department of State and Transportation Safety Administration websites for further information.

Volunteer Leader FAQs

  • What role and/or activities will volunteer leaders have at Safety 2023?

    We value your trust, we appreciate your involvement and leadership in ASSP, and we thank you for your engagement and support as we look ahead to Safety 2023 in San Antonio. Below is more information about programs and responsibilities for ASSP leaders at Safety 2023.

    ASSP Leaders and Honorees Celebration

    This invitation- only event will welcome ASSP volunteer leaders, past presidents and Fellows, and 2023 award recipients . Invitations will be distributed in Spring 2023.

    Who is invited to this event?

    The following groups of leaders and honorees are invited to attend this celebration (all are 2022-23 recognition and terms, unless otherwise noted):

    • Society-elected leaders (Board of Directors, Council Vice Presidents, Regional Vice Presidents, Administrators, Assistant Administrators and Area Directors)
    • Past Presidents & Fellows
    • 2022 recipients of:
      • Honor of Fellow
      • Safety Professional of the Year
      • William E. Tarrants Outstanding Safety Educator
      • President’s Award
      • Charles V. Culbertson Outstanding Volunteer Service Awards
      • Thomas F. Bresnahan Standards Medal
      • Regional Safety Professionals of the Year
      • Safety Professionals of the Year from the Council on Practices and Standards, practice specialties and common interest groups
      • Professional Safety Article of the Year
      • Outstanding Student Section Award
      • Foundation Distinguished Service Award
    • Foundation Trustees
    • Foundation Next Generation Board
    • Presidents of 2021-22 Platinum Chapters
    • Administrators of 2021-22 Gold Practice Specialties and Common Interest Groups
    • Technical and Professional Recognition Committee
    • Chairs of ASSP Society committees responsible for recognized awards
    • PDC Planning Committee
    I did not receive an invitation, how do I register?

    Invitations will be sent in Spring 2023.

    Can I bring a guest?

    Can I bring a guest? Due to limited capacity in the venue, this invitation does not include guests. We will make a few exceptions for the 2023 Fellows, Safety Professional of the Year and Outstanding Educator of the Year.

    Additional guests may be accommodated, on request, depending on event registration numbers. We are grateful for the support leaders and honorees have received from family and loved ones. Our goal is to accommodate as many guests as the space allows once we’re sure of the number of ASSP leaders who will be able to attend. Additional guest requests can be made by e-mailing customerservice@assp.org. Your guest request will be confirmed after the RSVP deadline.

    I received an invite but I’m not able to attend. Can I give my invite to someone else?

    Invitations for this event are not transferable.

    What’s the attire for the event?

    We ask that attendees to wear business casual attire. Our goal is to provide attendees a great opportunity to meet and network with other ASSP leaders and contributors in a comfortable setting.

    How will this year’s recipients be recognized?

    We are working to finalize the details, but we will provide recognition in various ways. For example, there will be special signage in the venue. After the reception, the signage display will be moved to a centralized location accessible to all Safety 2023 attendees.

    Volunteer Registration and Travel

    Volunteer leaders who hold the following positions will receive a non-transferable registration code for a complimentary registration to Safety 2023:

    • Board of Directors
    • Council Vice Presidents
    • Regional Vice Presidents
    • Administrators
    • Fellows
    • Society Past Presidents
    • Professional Development Committee

    Under our current operating budget, we are reimbursing travel expenses for only a limited number of volunteer leaders who attend Safety 2023 in San Antonio. For example, we plan to cover travel expenses for members of the Board of Directors who will have official on-site roles during the conference. ASSP staff members will be on site to fulfill key roles.

    No ASSP business meetings (including board, committee and council meetings) will be held at Safety 2023.

    Community Receptions

    We will not host community receptions as part of the conference. However, member communities may host virtual receptions and/or informal gatherings. We will post information on these activities on the Safety 2023 networking page as details are finalized.

    In addition, all attendees are invited to attend the Monday night social event, which will be a ticketed event held outdoors on the Henry B. González Convention Center campus.

    Informal Gatherings

    We understand that many of our members and groups of members from our various communities are excited to reconnect with colleagues while in San Antonio. If you elect to self-organize as individual members, please use your best judgment and review the latest CDC guidelines.

    Leader Responsibilities

    ASSP leaders are responsible for upholding the ASSP Code of Conduct and are accountable to all event rules and regulations.

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