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Frequently Asked Questions

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Frequently Asked Questions

Registration & Fees FAQs

  • When and where is Safety 2025?
    Safety 2025 will be held July 22-24, 2025.The professional development conference and exposition will be presented at the Orange County Convention Center in Orlando, FL.
  • How much is registration and what does it include?

    The early rate for ASSP members to attend is $789; $1,189 for nonmembers. Please review all rates and registration deadlines on our registration page.

    You will be able to select from more than 200 concurrent and flash sessions and will earn 1.5 continuing education units (CEUs). As an attendee, you will also receive a lunch voucher that you can use all three days of the event at various food stations throughout the convention center.

  • Will there be an online conference this year?
    Our 2025 annual conference will not include a virtual component. We offer a wide range of other virtual/online educational opportunities, including SafetyFOCUS, online courses and webinars throughout the year. Check out assp.org for upcoming opportunities.
  • Will there be an early bird date?
    Yes, early rate savings are available through March 13, 2025. Visit our registration page to see all registration fees and deadlines.
  • Will there be expo-only passes?
    Yes. You will be able to purchase expo-only passes in advance of the event. The fee provides three-day access to the expo, but does not include admittance to education sessions or lunch vouchers. Registration for this option starts at $399 and is the same price for ASSP members or nonmembers.
  • How do I get my badge?
    Prior to the conference, we will send your badge barcode to the e-mail address you provided when you registered. Once you’ve arrived in Denver, please go to a registration kiosk to scan your barcode and print your badge. Please note: By registering and attending this event, you voluntarily accept all risks related to exposure from communicable disease and agree to not hold ASSP or its representatives liable for any illness or injury. You also agree to follow all safety and health protocols implemented by ASSP at the time of the event and to adhere to our Code of Professional Conduct
  • How soon after the conference will my transcript be updated/available?
    Your transcript reflecting the CEUs you earned during the conference will be available in your My ASSP account within 7 to 10 business days.
  • What is the cancellation policy?

    Need to substitute one person for another? Please submit substitutions by July 14, 2025 to customerservice@assp.org. If pricing has changed, you will be charged or refunded the difference. After July 14, 2025, a $75 substitution fee will apply.

    ASSP will grant full refunds to cancellation requests received by July 8, 2025, via e-mail to customerservice@assp.org. We will assess the following fees to cancellations received via e-mail between July 9 - July 14, 2025: Conference $200; Pre-conference courses: $200/course.

    Cancellations requested after July 14, 2025, will forfeit refunds in their entirety.

Health & Safety Protocols FAQs

  • What safety and health protocols will be in place to protect people who attend in person?
    The Safety 2025 safety plan includes a range of protective measures designed to safeguard the health and safety of all conference attendees, exhibitors and ASSP staff. All individuals who attend the in-person conference in Orlando will be required to follow established safety and health protocols. Please note that attending an in-person event presents an inherent risk of exposure to communicable disease. By attending this event, you voluntarily accept all risks related to exposure from communicable disease and agree to not hold ASSP or its representatives liable for any illness or injury. You agree to follow all safety issued by ASSP. For the full attendance guide, please visit our On-Site Health and Safety plan page.

Travel & Lodging FAQs

  • How do I make my hotel reservations?

    We are partnering with onPeak to secure discounted rates at a selection of Orlando hotels. onPeak is our only hotel provider and we encourage you to book through them for the best selection and price. Reservation options are now available.

    Please note that no other third-party companies offering hotel assistance are endorsed by ASSP. Entering into financial agreements with these companies can have costly consequences that are not protected by event management.

  • Do you have any safety guidance for travelers?

    We encourage you to review CDC’s current guidance on domestic travel. CDC's guidance addresses vaccinations, face coverings, physical distancing and testing. If you are experiencing any symptoms of COVID-19, or do not feel well, please do not travel.

  • Can international attendees come to the in-person conference?

    International attendees are welcome to attend Safety 2025 in Orlando. All international travelers must meet the COVID-19 requirements established by the Centers for Disease Control for all air passengers arriving in the U.S. You can also check the U.S. Department of State and Transportation Safety Administration websites for further information.

Leaders and Honorees FAQs

  • ASSP Leaders and Honorees Celebration

    This invitation-only event will welcome ASSP volunteer leaders, past presidents and Fellows, and 2025 award recipients. This year’s celebration will be the evening of Monday, July 21st. Invitations will be distributed in early 2025.

    Who is invited to this event?

    The following groups of leaders and honorees are invited to attend this celebration (all are 2024-25 recognition and terms, unless otherwise noted):

    Leaders:

    • Society-elected leaders for 2024 – 2025 and 2025– 2026 terms (Board of Directors, Council Vice Presidents, Regional Vice Presidents, Administrators, Assistant Administrators and Area Directors)
    • Past Presidents & Fellows
    • Technical and Professional Recognition Committee
    • Chairs of ASSP Society committees responsible for recognized awards
    • PDC Planning Committee
    • Leadership Conference Planning committee
    • Leadership Conference attendees

    Honorees Receiving

    I did not receive an invitation, how do I register?

    Invitations will be sent in early 2025. If you have questions about registering for the event you can contact customerservices@assp.org.

    Can I bring a guest?

    We are grateful for the support leaders and honorees have received from family and loved ones. Award and Honor recipients are welcome to bring guests to celebrate their achievements. Requests will be accommodated based on event capacity. Additional guests for our leaders may be accommodated based on event capacity. You can contact communities@assp.org with your guest requests by 5pm CT on May 23rd. Please include the guests' name and email address with your request.

    I received an invite but I’m not able to attend. Can I give my invite to someone else?

    Invitations for this event are not transferable.

    What’s the attire for the event?

    We ask that attendees wear business casual attire. Our goal is to provide attendees with an opportunity to meet and network with other ASSP leaders and contributors in a comfortable setting.

Volunteer Leader FAQs

  • What role and/or activities will volunteer leaders have at Safety 2025?

    Volunteer leaders are critical to the organization, and we are excited to offer an outstanding leadership experience at Safety 2025. We thank you for your engagement and support as we look ahead to Safety 2025 in Orlando. Below is more information about programs and responsibilities for ASSP leaders at Safety 2025.

    Volunteer Registration and Travel

    Volunteer leaders who hold the following positions for the 2024 – 2025 term will receive a non-transferable registration code for a complimentary registration to Safety 2025:

    • Board of Directors
    • Council Vice Presidents
    • Regional Vice Presidents
    • Administrators
    • Fellows
    • Society Past Presidents
    • PDC Planning Committee

    Under our current operating budget, we are reimbursing PDC travel expenses for only a limited number of volunteer leaders who attend Safety 2025 in Orlando. For example, we plan to cover travel expenses for members of the Board of Directors since they have official on-site roles during the conference.

    No ASSP board, council or committee meetings will be held at Safety 2025.

    Leader Responsibilities

    ASSP leaders are responsible for upholding the ASSP Code of Conduct and are accountable to all event rules and regulations.

    ASSP Leadership Conference

    What is the ASSP Leadership Conference?

    The 2025 in person ASSP Leadership Conference will be held, Monday, July 21 at the Orange County Convention Center. The leadership conference is an invitation only, complimentary one day program designed to give ASSP leaders a chance to enhance leadership skills, grow as a volunteer, and connect with other ASSP leaders. Attendees are also invited to join our Leaders and Honorees Celebration to celebrate and share their accomplishments.

    Leaders will receive their invitations early 2025 with registration information.

Other FAQs

  • I’m a member of the press and I’d like to attend. Who do I call?
    Blaine Krage in ASSP media relations handles all press inquiries and can register members of the media for the event. Please contact him at bkrage@assp.org to register to attend Safety 2025. We will have an on-site press room for your convenience.
  • If I have other questions, who should I call?
  • Anti-Suitcasing Policy

    To maintain the integrity of our annual conference and ensure a fair and productive environment for all registered exhibitors and attendees, we strictly enforce an anti-suitcasing policy. Suitcasing refers to non-exhibiting companies or individuals soliciting business in the exhibit hall, public spaces, or within hotel facilities, thereby circumventing the established exhibition structure. Prohibited Activities

    Unauthorized Sales & Marketing: Non-exhibiting vendors may not engage in sales activities, distribute promotional materials, or solicit business anywhere within the conference venue, including common areas, hallways, meeting rooms, and hotel lobbies during official show hours.

    Unapproved Meetings with Attendees: Companies that are not official exhibitors or sponsors may not conduct meetings with registered attendees for business solicitation purposes in public spaces, hotel suites, or restaurants within the headquarter or other contracted hotels during show hours.

    Off-Site Sales Meetings: Hosting private events, product demonstrations, or sales presentations at off-site venues in an attempt to solicit business from conference attendees is strictly prohibited during show hours unless arranged through official sponsorship or exhibition channels.

    Permitted Activities

    Internal Staff Meetings: Exhibiting companies and companies that registered for the conference may hold internal meetings with their own employees at the headquarter hotel or other venues during or after show hours.

    Client Hospitality: Exhibitors may host private hospitality events for networking or relationship-building purposes after show hours.

    After-Hours Meetings: Meetings that take place outside of official show hours are acceptable if they involve sponsors, vendors, or registered attendees.

    Enforcement & Consequences

    Violations of this policy will be addressed by event organizers and may result in the following actions:

    Verbal and Written Warnings: Initial violations may result in an official warning.

    Revocation of Event Access: Offenders may have their event credentials revoked and be removed from the premises.

    Ban from Future Events: Companies or individuals found in violation may be barred from participating in future conferences.

    We appreciate the cooperation of all attendees and exhibitors in upholding the integrity of our event. If you have questions or wish to report a violation, please contact Chris Ballman at cballman@assp.org or +1 (847) 768.3437.

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