Onsite Safety Plan

Safety 2022 On-Site Health & Safety Plan

This page was last updated on May 12, 2022. Questions? Contact customerservice@assp.org.

ASSP is committed to the health and safety of all attendees, exhibitors and staff. We acknowledge that both local regulations and CDC guidance may shift before our June event. Because these factors are frequently changing, we will continue to update this page as new guidance is developed.

By registering for Safety 2022 in Chicago, you agree to follow all local and ASSP event safety protocols in place at the time of the event. You also voluntarily accept the inherent risk of exposure to communicable diseases and agree to not hold ASSP or its representatives liable for any illness related to that risk. Registered attendees will be notified of any changes to this policy.

What to Expect When You Attend Safety 2022 In Person

We are excited to come together in Chicago for Safety 2022! Here is a checklist of the important things you’ll need to do to be prepared for the event:

Your Proof of Full COVID-19 Vaccination OR Negative Test Taken/Administered Within 48 Hours of Arrival Is Required for Entry to the Conference and Expo

ASSP is working with CrowdPass, a secure, HIPAA-compliant health clearance platform, to support how all attendees, including pre-conference course participants and special event guests, provide proof of full COVID-19 vaccination or negative COVID-19 test (taken within 48 hours of badge pickup). If you plan to submit a negative test result, please use the chart below for reference on when to get the test.

After registering for Safety 2022 and before arriving in Chicago for the event, you must create an account and register with CrowdPass. This process involves these steps:

  • Accept the waiver.
  • Complete the screening questions.
  • Upload your vaccination or testing documentation (see chart below).
  • Receive notice of approval and your QR code. If your documents aren’t accepted, you’ll need to repeat the steps and provide updated information.
  • Save your approval email so it is readily available on your mobile device. Be sure to print a copy as backup.

Please review our how-to guide to get started.

When you’re ready to register with CrowdPass, scan the QR code below with your phone or click the link below to start the registration process.

After registering with CrowdPass and submitting your records:

  • You will receive an email from CrowdPass Team (support@crowdpass.co) indicating that your information is being processed.
  • If your submission is approved, you will receive a second email containing a green “approved” checkmark and a QR code that you must present at registration to receive your badge. Please be sure to have a copy of this email readily available on your mobile device or bring a printed copy to the event.
  • If your submission is rejected, you will receive a second email indicating what information you need to resubmit. You will need to repeat the full submission process.

Another option is to show conference staff your actual vaccination card/negative test report or show proof of either document on your mobile device.

If you have any questions about this process, please review the FAQs. You can also contact ASSP Event Safety Lead Lauren Bauerschmidt, CSP: lbauerschmidt@assp.org or Customer Service: CustomerService@assp.org.

To be considered fully vaccinated for COVID-19:

  • 2 weeks after your second dose in a two-dose series, such as the Pfizer or Moderna vaccines; or
  • 2 weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine

If you do not meet either of the above two requirements, you are not fully vaccinated.

Applicable COVID-19 boosters are recommended, but not required.

Home tests will not be accepted. Acceptable negative COVID test results must include the following:

  • Specimen collection date. A negative test result must show the specimen was collected within the 48 hours before your arrival at McCormick Place
  • Type of test (indicating it is a molecular or antigen test)
  • Entity issuing the result (e.g., laboratory, healthcare entity, telehealth service)
  • Information that identifies the person (full name plus at least one other identifier such as date of birth or passport number)
  • Test result – which may indicate “Negative” or “Undetected”
If you’re arriving for your first day at McCormick Place: Then your COVID-19 test must be administered no earlier than:
Friday, June 24 (Pre-Conference Courses) Wednesday, June 22
Saturday, June 25 (Pre-Conference Courses) Thursday, June 23
Sunday, June 26 (Pre-Conference Courses, Badge Pickup) Friday, June 24
Monday, June 27 Saturday, June 25
Tuesday, June 28 Sunday, June 26
Wednesday, June 29 Monday, June 27

Before You Travel to Chicago

  • Upload your proof of full vaccination or proof of negative test results.
  • Please check the websites of your airline, airport(s), car rental, and hotel accommodations to review their health and safety protocols. Learn more about COVID-19 protocols at O'Hare International Airport and Midway International Airport.
  • Review the country-specific COVID-19 requirements provided by the U.S. Department of State.
  • Pack an ample supply of face coverings for travel and throughout your stay in Chicago.
  • For more information and additional FAQs for the city of Chicago and McCormick Place events, please visit Healthy Meetings Chicago.
  • If you are experiencing any symptoms of COVID-19, or do not feel well, please do not travel.

Additional Safety Measures On-Site at Safety 2022

ASSP will provide a contactless badge printout option for all attendees.

ASSP will work with convention center staff to ensure regular cleaning protocols and room capacities are followed throughout the event.

The ASSP safety team will continue to evaluate these and additional protocols, as well as CDC recommendations, to mitigate risk of exposure during the in-person event so you can have a safe, enjoyable conference experience.

All attendees, exhibitors, staff and vendors will be expected to follow current CDC and local state guidelines for masks that are in place at the time of the event.

To preserve a safe environment, should any participant fail to comply with such protocols, ASSP may take immediate steps including but not limited to denial of entrance to the event or removal of the non-compliant participant from the event. Unless otherwise determined by ASSP in its sole discretion, any participant who is denied access/entrance to or removed from an event based on this policy will not be eligible for a refund of any registration fees paid for access/entrance to or participation in the event.

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